VACANCY ANNOUNCEMENT

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The Government of Mongolia has received a loan of Asian Development Bank (ADB) of the "First Utility-Scale Energy Storage Project". The Ministry of Energy (MOE) of Mongolia, the project Executing Agency, is now recruiting project coordinator and project specialists under the project management unit (PMU). The PMU comprises the 8 staff shown below. For more information about the project please visit below link. https://www.adb.org/projects/53249-001/main

 

  1. Project Coordinator

Contract Period: 60 person-months

The project manager will be responsible for the activities of the PMU, and his/her tasks will include but not be limited to the following activities:

  1. liaise with all concerned ministries and agencies and ensure effective and timely project communication, coordination, meetings and approvals, and closely cooperate and coordinate with the lA’s project implementation unit (PIU);
  2. in close communication with the consultant team, prepare and update construction schedule including procurement and contract management;
  3. being responsible for finalizing documentations for non-core subprojects (FSR, domestic EIA, IEE, and any other documents to be required) and obtaining approvals from the relevant government agencies and ADB.
  4. manage and maintain project advance accounts (as co-signatory with the MOF), oversee procurement and prepare reports as required during project implementation, including monthly, quarterly and annual reports;
  5. supervise and coordinate with the PMU, consultants, contractors and stakeholder activities to facilitate implementation according to plan, schedule and budget; in coordination with the PIUs and the consultant, prepare and finalize tender documents for ADB approval.
  6. assist in obtaining licenses, permits of construction, rights of access to land and other compulsory administrative steps as needed by the relevant regulations enforced in Mongolia and in agreement with ADB procedures;
  7. in coordination with the PIU, review annual implementation and update implementation schedule and projection;
  8. in close coordination with the environmental and social safeguard officer, oversee compliance with the social and environmental loan and project agreement covenants, and the implementation of the environmental management plan;
  9. ensure auditors’ recommendations are implemented and approve proposed action in the event of adverse financial audits or monitoring and evaluation reports; and
  10. with the assistance from the PIU and project management support consultant, prepare quarterly progress reports, biannual environment monitoring report, and a project completion report following ADB guidelines 6 months after physical project completion.

Minimum Qualification Requirements:

The project coordinator should have a master’s degree in engineering with more than 15 years of project management experience preferably in a development agency and donor organization. English language proficiency will be an advantage. The project coordinator will report directly to the director general of the project and program implementation department of MOE.

  1. Financial specialist  

Contract Period: 60 person-months.

He/shewillreport to the project manager. Tasks and responsibilities of the specialist will include but is not limited to the following:

  1. maintain all project accounts, advance accounts;
  2. closely work with the finance specialist of the consulting firm in setting up a financial management system for the project and apply for budgeting, financial planning and reporting;
  3. monitor project expenditures, and supervise quarterly and annual financial reports during project implementation;
  4. consolidate financial statements and requests for payment by contractors and service providers and assist the PMU in the process of approval for payment release;
  5. prepare annual budgets and disbursement projections during project implementation in coordination with the IA;
  6. compile and prepare project quarterly and annual financial progress reports as required by ADB;
  7. prepare draft WAs for payment of project costs in coordination with the IA and PMU and submit these to the MOF for verification and signature by authorized signatories;
  8. prepare requests for replenishment to the advance accounts;
  9. review and monitor audited corporate financial statements of NPG. With assistance from the financial specialist, annually assess financial status of each implementing agency and prepare corporate financial assessment report which includes necessary actions to achieve and maintain financial soundness of NPTG, and submit to MOE for necessary actions; and
  10. provide ADB with project financial data, commentaries and recommendations as requested.

Minimum Qualification Requirements:

The financial specialist should have a university degree in finance, economics, or related field, or be a chartered accountant. He/she should have at least 10 years of proven experience working in project finance, accounting and financial reporting under ADB or other comparable international environment.

  1. Procurement/Contract Officer

Contract Period: 60 person-months.

The procurement/contract officer will report directly to the project coordinator and will work in close contact with the Project Management Consultant and the Contractor of the plant package. His/her tasks and responsibilities include but are not limited to the following:

  1. coordinate with the IA and consultants to ensure that procurement activities are scheduled to support procurement requirements, and that the relevant documents are completed;
  2. provide assistance to the project coordinator and to the tender evaluation committee in the tendering process for the procurement under the project in accordance with ADB procurement procedures, including: (a) preparation and publication of invitations to bid, (b) coordinate answers to bidders’ queries, (c) evaluation of tenders, and (d) preparation of bid evaluation reports;
  3. assist in addressing and providing answers to bidder queries and in organizing bidder site visits as needed;
  4. coordinate the processes of non-objection by ADB during evaluations of tenders and consultant’s proposals;
  5. support the project coordinator in preparing the necessary documentation for contract signing and consultant and contractor mobilization;
  6. carry out the annual review and update of the project procurement plan; and
  7. support the project coordinator in management of the plant and project management consultant contracts.

Minimum Qualification Requirements:

The procurement/ contract officer should have as a minimum a university degree in engineering, procurement, legal, business management, or related field. He/she should have at least 8 years of experience in procurement and contract management of civil works, plant, goods and services in Mongolia, preferably on projects financed by ADB or other international agencies. English language proficiency will be required.

  1. Monitoring and Evaluation/ Environment Officer

Contract Period: 60 person-months.

The Monitoring and evaluation/environmental officer will directly report to the Project Coordinator and work closely with the loan implementation consultants. He/she will be the focal person to collect complaints and concerns from the community on environmental issues related to project implementation. He/she will assist the Project Coordinator in all his/her duties to monitor and evaluate the project’s progress. The main tasks and responsibilities will be, but will not be limited to the following activities:

[Monitoring and evaluation part]

  1. Work with the PMU to develop and implement a comprehensive monitoring and evaluation plan for monitoring the project performance, compliance, safeguards, gender and social dimensions, occupational standards, safety and health, and other project implementation and impact related aspects;
  2. Assist the Procurement/Contract Officer in all his/her duties for the project;
  3. Cooperate with the PMU, EA, IA and the other relevant stakeholders to ensure high quality project monitoring;
  4. Cooperate with the PMU and ADB for assisting annual project review;
  5. Prepare regular project monitoring reports to be submitted to the PMU, EA and ADB; and
  6. Other tasks as assigned.

[Environmental part]

  1. Undertake day-to-day environment safeguard management activities including consultation, disclosure of safeguard documents following ADB and national requirements, supervision of the implementation of EMP, Environmental Monitoring Plan (EMoP) and the GRM;
  2. Make sure that all environmental safeguard obligations, mitigation measures and compensations (if any) as outlined in the EMP will be implemented in accordance with ADB and national requirements;
  3. Be the focal person in the PMU for the community, residents and stakeholders for implementing the GRM and for receiving and recording grievances and complaints from stakeholders and residents;
  4. Collect gender disaggregated data such as gender-disaggregated data related to environment grievance are collected;
  5. Facilitate the timely resolution of grievances and complaints and ensure that all stakeholders and residents affected by the project are aware of and understand the Project, its potential impacts and mitigation measures, verify that any complaints filed were resolved satisfactorily following national and ADB requirements, and that the stakeholders paid no fees for filing complaints at any administration level;
  6. provide information, cooperate closely and consult with the loan implementation consultants on all activities, grievances and complaints;
  7. Supervise and evaluate the implementation of environmental mitigation and monitoring measures as specified in the EMP. Work closely with the environment specialist of the loan implementation consultants, engaging qualified external environmental monitoring organization or third party monitoring company;
  8. Undertake the environmental monitoring audits as needed;
  9. Update EMP if there are any changes in project scope and design, and submit the revised EMP to ADB for approval;
  10. Prepare environmental monitoring reports semi-annually during construction and annually during operation, and submit to ADB for review and disclosure.

Minimum Qualification Requirements:

The Monitoring and evaluation/environmental officer should have preferably a university degree in environmental engineering or similar field and have a minimum of 10 years of experience in a relevant environmental and social safeguard and/or public participation and consultation position in a public institution or a non-governmental organization in Mongolia. He/she should be acquainted with Mongolian regulations and procedures and ADB’s social safeguard policies and policies on environmental impact assessment, environmental management and public consultation, managing local communities effectively. Knowledge of ADB or other international donor organization’s project management experience is desired. English language proficiency will be an advantage.

  1. Social and Gender Development Specialist

Contract Period: 10 person-months.

The expert will ensure the proper planning, preparation, implementation, and monitoring and reporting of the project activities from a gender perspective and ensure implementation of all activities listed in the project Gender Action Plan (GAP). The expert will:

  1. Lead and provide technical guidance for the implementation of gender actions, in coordination with the executing agency MOE, the PMU, project management consultant, and provide oversight to ensure the successful and achievement of gender targets, namely gender assessment for the energy sector completed and approved by MOE; training needs assessment conducted and training program designed and delivered for 120 female engineers at NPTG and NDC; baseline and endline of beneficiary satisfaction completed, and achievements of gender targets in turnkey contract training achieved;
  2. prepare a detailed work plan for the implementation of the GAP and coordinate actions with key stakeholders including NPTG, NDC, the Mongolian National Committee on Gender Equality, the Mongolian University of Science and Technology, School of Power Engineering, project management consultants, contractors and suppliers;
  3. review the selection criteria for female engineers at NPTG and NDC to access professional engineering training and support the organization of training for engineers from field offices;
  4. review and provide oversight to confirm the quality of outputs for capacity development activities in the GAP, preparation of the sector policy, and methodology and results of baseline and endline;
  5. support the project monitoring and evaluation specialist in preparing and monitoring the Project Performance Management System (PPMS) following the performance indicators/targets of the GAP, and gender indicators in Design and Monitoring Framework; and support the development of a mechanism and instruments to collect sex-disaggregated data of the project interventions, including beneficiaries’ sex-data disaggregated data;
  6. prepare the project quarterly and annual reports including the progress in the implementation of Gap activities, achievement of targets, and qualitative assessment of the project benefits;
  7. provide support for the project review missions of ADB including progress updates on the GAP implementation; and
  8. lead the preparation of mid-term and project completion report sections related to progress in the implementation of gender action plan, achievement towards targets, overall achievement and impact of activities, including identification and write up of case studies.

Minimum Qualification Requirements:

The expert should have a Master’s degree in gender or development studies, public policy, sociology, or relevant discipline; at least 8 years’ demonstrated experience in the area of gender mainstreaming; good knowledge of government planning processes is essential; experience working in multilateral development projects are strong advantages; strong oral and written Mongolian and English proficiency.

  1. Battery Energy Storage System Specialist

Contract Period: 60 person-months.

The Battery Energy Storage System Specialist will report directly to the project coordinator of the PMU under MOE. The specialist will be responsible for the activities related to BESS. His/ her tasks will include but not limited to the following:

  1. Liaise with all concerned ministries and agencies and ensure effective and timely project communication, coordination, meetings and approvals, and closely cooperate and coordinate with the other PMU staff;
  2. assist the other PMU staff in overseeing procurement and preparing reports as required during project implementation, including monthly, quarterly and annual reports;
  3. (assist the other PMU staff, consultants, contractors and stakeholder in facilitating implementation activities according to plan, schedule and budget;
  4. assist the other PMU staff and the consultant in preparation of technical specification and tender documents;
  5. assist the other PMU staff in obtaining licenses, permits of construction, rights of access to land and other compulsory administrative steps as needed by the relevant regulations enforced in Mongolia and in agreement with ADB procedures;
  6. assist the other PMU staff in reviewing annual implementation and update implementation schedule and projection;
  7. in close coordination with the environment and social safeguard officer, assist the other PMU staff in overseeing compliance with the social and environmental loan and project agreement covenants, and the implementation of the environmental management plan;
  8. assist the other PMU staff to ensure auditors’ recommendations are implemented and approve proposed action in the event of adverse financial audits or monitoring and evaluation reports;
  9. assist the other PMU staff to prepare for quarterly progress reports, biannual environment monitoring report, and a project completion report following ADB guidelines 6 months after physical project completion.

Minimum Qualification Requirements:

The specialist should have at least bachelor’s degree in engineering with at least 20 years of experience in the preparation and delivery of transmission projects, and a minimum of 5 years of relevant managerial/supervisory experience in power transmission projects.

  1. High- and Medium- voltage electrical engineer

Contract Period: 60 person-months.

The engineer will be responsible for the activities related to high- and medium voltage electrical equipment, and his/her tasks will include but not limited to the following:

  1. liaise with all concerned ministries and agencies and ensure effective and timely project communication, coordination, meetings and approvals, and closely cooperate and coordinate with the PMU;
  2. assist the PMU in overseeing procurement and preparing reports as required during project implementation, including monthly, quarterly and annual reports;
  3. assist the PMU, consultants, contractors and stakeholder in facilitating implementation activities according to plan, schedule and budget;
  4. assist the PMU and the consultant in preparation of technical specification and tender documents;
  5. assist the PMU in obtaining licenses, permits of construction, rights of access to land and other compulsory administrative steps as needed by the relevant regulations enforced in Mongolia and in agreement with ADB procedures;
  6. assist the PMU in reviewing annual implementation and update implementation schedule and projection;
  7. in close coordination with the environment and social safeguard officer, assist the PMU in overseeing compliance with the social and environmental loan and project agreement covenants, and the implementation of the environmental management plan;
  8. assist the PMU to ensure auditors’ recommendations are implemented and approve proposed action in the event of adverse financial audits or monitoring and evaluation reports; and
  9. assist the PMU to prepare for quarterly progress reports, biannual environment monitoring report, and a project completion report following ADB guidelines 6 months after physical project completion.

Minimum Qualification Requirements:

The specialist should have at least bachelor’s degree in engineering, with minimum 8 years’ experience in the design and implementation of transmission and substation projects for 220 kV or higher. The engineer will report directly to the project manager to the PMU under MOE.

  1. Grid Dispatching Specialist

Contract Period: 60 person-months.

The specialist will report directly to the project manager to the PMU under MOE. The specialist will be responsible for the activities related to battery dispatching operation, and his/her tasks will include but not limited to the following:

  1. liaise with all concerned ministries and agencies and ensure effective and timely project communication, coordination, meetings and approvals, and closely cooperate and coordinate with the PMU;
  2. assist the PMU in overseeing procurement and preparing reports as required during project implementation, including monthly, quarterly and annual reports;
  3. assist the PMU, consultants, contractors and stakeholder in facilitating implementation activities according to plan, schedule and budget;
  4. assist the PMU and the consultant in preparation of technical specification and tender documents;
  5. assist the PMU in obtaining licenses, permits of construction, rights of access to land and other compulsory administrative steps as needed by the relevant regulations enforced in Mongolia and in agreement with ADB procedures;
  6. assist the PMU in reviewing annual implementation and update implementation schedule and projection;
  7. in close coordination with the environment and social safeguard officer, assist the PMU in overseeing compliance with the social and environmental loan and project agreement covenants, and the implementation of the environmental management plan;
  8. assist the PMU to ensure auditors’ recommendations are implemented and approve proposed action in the event of adverse financial audits or monitoring and evaluation reports; and
  9. assist the PMU to prepare for quarterly progress reports, biannual environment monitoring report, and a project completion report following ADB guidelines 6 months after physical project completion.

Minimum Qualification Requirements:

The specialist should have at least at least bachelor’s degree in electrical engineering and/or further qualifications and training in power dispatching operation for transmission systems and substations, and with minimum 5-year experience in power dispatching operation in power transmission network.

 

Required Documents:

  • Cover letter;
  • CV prepared according to the ADB format in English:
  • Copies of certificates;
  • Photocopy of citizenship ID; and
  • Evidence of Language proficiency i.e. IELTS, TOEFL score if possible; and
  • Recommendation letter from previous employer.

Application Deadline: 2:00 PM, May 26, 2020

Application submission:

Room No. 212

Renewable Energy Division

Ministry of Energy

Government Building XIV

Khan-Uul District, 17060

Phone: 51-263057

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