The Government of Mongolia has received a loan of World Bank (WB) of the "The Ulaanbaatar heating sector improvement project". The Ministry of Energy (MOE) of Mongolia, is now recruiting project coordinator and project specialists under the project management unit (PMU).
The Government of Mongolia received a credit from the International Development Association (IDA) in the amount of USD 41 million for the implementation of the Ulaanbaatar Heating Sector Improvement Project (hereinafter referred to as the "UBHSIP"). This project is aimed at expanding capacity and improving efficiency of the district heating network in Ulaanbaatar (UB).
In accordance with the Financing Agreement, the Project Management Office (PMO) headed by a project coordinator, is established within the Ministry of Energy (MOE) will be responsible for the preparation, coordination, Monitoring and Evaluation (M&E), and implementation of the project. The PMO will be responsible for the procurement of the goods, works, and services; undertaking of Financial Management (FM) including disbursement processing and project audit; public relations; consolidation of environmental and social safeguards measures in compliance with the World Bank’s requirements; and preparation of periodical reports and their submission to the World Bank. The PMO will coordinate with the Ulaanbaatar District Heating Company (UBDHC) and make sure that the UBDHC actively participates in the project implementation stages, particularly by providing technical inputs.
The project includes two components:
Component 1: Rehabilitation and expansion of DH network (estimated US$40 million)
This component will support the preparation and implementation of priority investments for the DH system operated by the UBDHC, including related goods, works, and consulting/non-consulting services. The proposed prioritized investment plan was informed by the World Bank’s technical assistance and follow-up discussions with the Government and stakeholders.
Component 2: Capacity strengthening and project implementation support (estimated US$1 million)
This component will finance activities aimed at supporting policy and institutional reforms in the medium to long term, strengthening the UBDHC’s technical, operational, fiduciary, and corporate resource management functions, and ensuring effective project implementation.
For the needs of implementation of the UBHSIP Project, the Ministry of Energy envisages the hiring of a Project Coordinator. The Project Coordinator will be assigned to the PMO and will support Ministry in management and coordination of all activities under UBHSIP, as per below stated scope of work.
Duration of Consultancy
The staff of the PMU shall be engaged on a full time basis. The consultancy under the UBHSIP is expected to start on October 1, 2020 and last until December 31, 2021. The contract is renewable to every year based on his/her performance.
1. Scope of Work for the Procurement Specialist
The objectives of this assignment are being responsible for design and implementation of all procurement duties required to achieve the timely completion of project implementation activities. Detailed tasks include but not limited to:
- Upload all the procurement documents in STEP in a timely manner for the Bank’s prior review and post review, including but limited to the Project Procurement Strategy for Development (PPSD), General Procurement Notice (GPN), TOR, bidding documents, Request for Proposals (RFP), Specific Procurement Notice (SPN), any amendments of the bidding documents and RFP, evaluation reports, contracts, amendments of signed contracts, complaints (if any) etc.
- Prepare, monitor and update regularly the overall Project Procurement Plan;
- Prepare bidding documents on the basis of the Bank’s sample and standard procurement documents and send them to the Bank for its review and NOL;
- Finalize for submission Bid Evaluation Reports prepared by Procurement Committee;
- Prepare a draft of contracts, contract negotiations and its finalizations;
- Handle any complaints in the procurement process;
- Prepare, monitor and update quarterly procurement management report (Report format is attached);
- Ensure that all procurement activities are conducted in accordance with provisions in the Financing Agreement and the Bank’s Procurement Regulations;
- Maintaining accurate and timely files and records of procurement activities to serve as a basis for audit and IFR as well as the Bank’s regular post review;
- Monitoring, jointly with project Financial Management Officer, the implementation of the contracts signed by the PMO;
- Providing the project Financial Officer with information about the on-going and forthcoming procurement procedures, the implementation of which, correspondingly the payment under which, are expected to start in the planning period;
- Performing all operations in connection with tax assessment, custom duty clearance, exemptions from taxes, levies, custom duties and fees;
- Responsible for archiving documentation on a completed bidding in a fiscal year; and
- Such other tasks as may be assigned and/ or delegated by the Project Coordinator.
Required Experience and Qualifications of Procurement Specialist
The Procurement Specialist should meet the following minimum requirements:
· at least a bachelor’s degree in business, economics, finance or public administration from accredited university
· at least 5 years of relevant work experience as a procurement specialist in procurement practice on projects financed by international financial organizations, preferably the World Bank.
· knowledge/experience with national public procurement regulations and procedures, including preparation of (tender) documents and technical specifications, is required.
· fluency in both written and spoken English and Mongolian language and advanced computer skills are required, as are abilities to communicate, negotiate, analyze, elaborate and present reports and statements.
• Cover letter;
• CV prepared according to Public servant formant:
• Copies of professional certifications, diplomas;
• Photocopy of citizenship ID; and
• Evidence of Language proficiency i.e. IELTS, TOEFL score if possible; and
• Copy of social insurance book
Application Deadline: 2:00 PM, December 8, 2020
Submit your application electronically only /FDF/
Tel: 99029776, 91110870