Vacancy Announcement

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Vacancy Announcement

The Government of Mongolia has received a loan from the ordinary capital sources of Asian Development Bank (ADB) and grants from the Strategic Climate Fund and Japan Fund for the Joint Crediting Mechanism toward the cost of the Upscaling Renewable Energy Sector Project. The Ministry of Energy (MOE) of Mongolia, the project Executing Agency, is now recruiting qualified specialists under the project management unit (PMU). For more information about the project please visit below link. https://www.adb.org/projects/50088-002/main

1. Financial Specialist

Contract Period: 60 person-months

The financial Specialist will report to the project manager. Tasks and responsibilities of the specialist will include but is not limited to the following:

·         maintain all project accounts, advance accounts;

·         closely work with the finance specialist of the consulting firm in setting up a financial management system for the project and apply for budgeting, financial planning and reporting;

·         monitor project expenditures, and supervise quarterly and annual financial reports during project implementation;

·         manage withdrawal applications process under ADB’s Client Portal for Disbursement(CPD);

·         compile financial statements and requests for payment by contractors and service providers and assist the PMU in the process of approval for payment release;

·         prepare annual budgets and disbursement projections during project implementation in coordination with the Implementing Agencies(IAs);z

·         compile and prepare project quarterly and annual financial progress reports as required by ADB;

·         prepare draft WAs for payment of project costs in coordination with the IAs and PMU and submit these to the Ministry of Finance (MOF) for verification and signature by authorized signatories;

·         prepare requests for replenishment to the advance accounts;

·         review and monitor audited corporate financial statements of Western Region Energy System State owned company(WRES), Altai-Uliastai Energy System State owned company (AUES), and National Renewable Energy Center (NREC). With assistance from the financial specialist, annually assess financial status of each implementing agency and prepare corporate financial assessment report which includes necessary actions to achieve and maintain financial soundness of WRES, AUES, and NREC, and submit to MOE for necessary actions; and

·         provide ADB with project financial data, commentaries and recommendations as requested.

Qualifications:

The financial specialist should have a university degree in finance, economics, or related field, or be a chartered accountant. He/she should have at least 10 years of proven experience working in finance, accounting and financial reporting. And project experience under ADB or other comparable international environment is advantage.

2. Procurement Specialist

Contract Period: 50 person-months

The procurement specialist will report directly to the project manager and will work in close contact with the loan implementation consultants. His/her tasks and responsibilities include but are not limited to the following:

·         assist the project manager in procuring goods, works, and consultants as required by the project and in accordance with ADB Procurement Guidelines (2015, as amended from time to time) and ADB Guidelines on the Use of Consultants (2013, as amended from time to time);

·         organize the procurement process and prepare the documentation including bidding documents in coordination and consultation with the project manager and the IAs;

·         coordinate with the IAs and consultants to ensure that procurement activities are scheduled to support procurement requirements, and that the relevant documents are completed;

·         provide assistance to the project manager and to the tender evaluation committee in the tendering process for the procurement under the project in accordance with ADB procurement guidelines, including: (a) preparation and publication of invitations to bid, (b) coordinate answers to bidders’ queries, (c) evaluation of tenders, and (d) preparation of bid evaluation reports;

·         assist in addressing and providing answers to bidder queries and in organizing bidder site visits as needed;

·         coordinate the processes of non-objection by ADB during evaluations of tenders and consultant’s proposals;

·         support the project coordinator in preparing the necessary documentation for contract signing and consultant and contractor mobilization; and

·         carry out the annual review and update of the project procurement plan.

Qualifications:

The procurement manager should have as a minimum a university degree in management, accounting, or related field with extensive demonstrated knowledge of procurement systems and processes. He/she should have at least 5 years of experience in procurement of civil works, goods and services in Mongolia preferably on ADB projects or other international agencies. Knowledge of ADB or other international donor organization procurement guidelines and procedures will be required. English language proficiency will be an advantage.

3. Monitoring and Evaluation Officer

Contract Period:50 person-months

Monitoring and Evaluation officer will assist the procurement manager in all his/her duties for the project.

Qualifications:

Monitoring and Evaluation officer in procurement and contract management should have as a minimum a university degree in management, accounting, or related field with extensive demonstrated knowledge of procurement systems and processes. He or she should have at least 5 years of experience in procurement of civil works, goods and services in Mongolia preferably on ADB projects or other international agencies. Knowledge of ADB or other international donor organization procurement guidelines and procedures will be required. English language proficiency will be an advantage.

4. Environmental and Social Safeguard Officer

Contract Period: 50 person-months

The environment and social safeguard manager will report to the project manager and work closely with the loan implementation consultants. He/she will be the focal person to collect complaints and concerns from the community on environmental and social issues related to project implementation. The main tasks and responsibilities will be, but will not be limited to the following activities:

·         undertake day-to-day environment and social safeguard management activities including consultation, disclosure of safeguard documents following ADB and national requirements, supervision of the implementation of environmental management plan (EMP), environmental monitoring plan (EMoP) and the grievance redress mechanism (GRM);

·         recruit a qualified national institute to prepare domestic environmental impact assessments (EIAs);

·         assist international and national environment consultants in preparing rapid environmental assessment checklists, initial environmental examination (IEEs), and climate risk and vulnerability assessment (CRVA) for non-core subprojects for 5 MW wind power subproject in Telmen, 10 MW solar PV subproject in Moron, and shallow-ground heat pumps in four locations in cooperation with PMU;

·         obtain domestic EIA approvals from the Ministry of Environment and Tourism, and IEE and CRVA clearance from ADB;

·         make sure that all environmental safeguard obligations, mitigation measures and compensations (if any) as outlined in the EMP will be implemented in accordance with ADB and national requirements;

·         be the focal person in the PMU for the community, residents and stakeholders for implementing the GRM and for receiving and recording grievances and complaints from stakeholders and residents;

·         prepare corrective action plans (CAPs) if needed, and supervise the implementation of the CAPs;

·         address grievances and complaints and ensure that all stakeholders and residents affected by the project are aware of and understand the proposed Project, its potential impacts and mitigation measures, verify that any complaints filed were resolved satisfactorily following national and ADB requirements, and that the stakeholders paid no fees for filing complaints at any administration level;

·         provide information, cooperate closely and consult with the loan implementation consultants on all activities, grievances and complaints;

·         collect gender disaggregated data such as (i) gender-disaggregated data related to environment grievance are collected, (ii) female staff of energy supply operators have equal opportunities for and access to training, and (iii) the project management and implementation team is gender balanced and equitably paid;

·         supervise and evaluate the implementation of environmental mitigation and monitoring measures as specified in the EMP;

·         undertake the environmental monitoring as needed;

·         update EMP if there are any changes in project scope and design, and submit the revised EMP to ADB for approval; and

·         prepare environmental and social monitoring reports semi-annually during construction and annually during operation, and submit to ADB for disclosure.

 

Qualifications:

The environment and social safeguard manager will have preferably a university degree in environmental management or similar field and have a minimum of 10 years of experience in a relevant environmental and social safeguard and/or public participation and consultation position in a public institution or a non-governmental organization in Mongolia. He/she will be acquainted with Mongolian regulations and procedures and ADB policies on environmental impact assessment, environmental management and public consultation, managing local communities effectively. English language proficiency will be an advantage.

 

5. Wind Power Engineer

Contract Period: 66 person-months

The wind power engineer will report directly to the project manager to the PMU under MOE. The wind power engineers will be responsible for the activities under 10 MW wind power in Umunogovi (WRES), and 5 MW wind power in Telmen (AUES) respectively, and his/her tasks will include but not limited to the following:

·         liaise with all concerned ministries and agencies and ensure effective and timely project communication, coordination, meetings and approvals, and closely cooperate and coordinate with the PMU;

·         assist the PMU and the consultant for ground wind measurement and feasibility study preparation for 5 MW wind in Telmen, and a preparation of domestic EIA, feasibility study report (FSR), and IEE;

·         assist the PMU in overseeing procurement and preparing reports as required during project implementation, including monthly, quarterly and annual reports;

·         assist the PMU, consultants, contractors and stakeholder in facilitating implementation activities according to plan, schedule and budget;

·         assist the PMU and the consultant in preparation of technical specification and tender documents;

·         assist the PMU in obtaining licenses, permits of construction, rights of access to land and other compulsory administrative steps as needed by the relevant regulations enforced in Mongolia and in agreement with ADB procedures;

·         assist the PMU in reviewing annual implementation and update implementation schedule and projection;

·         in close coordination with the environment and social safeguard officer, assist the PMU in overseeing compliance with the social and environmental loan and project agreement covenants, and the implementation of the environmental management plan;

·         assist the PMU to ensure auditors’ recommendations are implemented and approve proposed action in the event of adverse financial audits or monitoring and evaluation reports; and

·         assist the PMU to prepare for quarterly progress reports, biannual environment monitoring report, and a project completion report following ADB guidelines 6 months after physical project completion.

 

Qualifications:

The wind power engineers should have a bachelor’s degree in engineering with more than 7 years of experience in energy engineering and 3 years in wind power construction administration.

6. Hybrid Renewable Energy System Engineer

Contract Period: 36 person-months

The hybrid renewable energy system engineer will report directly to the project manager to the PMU under MOE. The hybrid renewable energy system engineer will be responsible for the activities under Altai-Soum Hybrid Renewable Energy System subproject (AUES), and his/her tasks will include but not limited to the following:

·         liaise with all concerned ministries and agencies and ensure effective and timely project communication, coordination, meetings and approvals, and closely cooperate and coordinate wth the PMU;

·         assist the PMU in overseeing procurement and preparing reports as required during project implementation, including monthly, quarterly and annual reports;

·         assist the PMU, consultants, contractors and stakeholder in facilitating implementation activities according to plan, schedule and budget;

·         assist the PMU and the consultant in preparation of technical specification and tender documents;

·         assist the PMU in obtaining licenses, permits of construction, rights of access to land and other compulsory administrative steps as needed by the relevant regulations enforced in Mongolia and in agreement with ADB procedures;

·         assist the PMU in reviewing annual implementation and update implementation schedule and projection;

·         in close coordination with the environment and social safeguard officer, assist the PMU in overseeing compliance with the social and environmental loan and project agreement covenants, and the implementation of the environmental management plan;

·         assist the PMU to ensure auditors’ recommendations are implemented and approve proposed action in the event of adverse financial audits or monitoring and evaluation reports;

·         In consultation with Altai-Soum local community, assist the PIUand the consultant team to prepare sustainable operation and maintenance strategy, and monitor its implementation for the initial two years for additional needy actions to be taken by AUES in order to ensure sustainable operation and maintenance of the hybrid system; and,

·         assist the PMU to prepare for quarterly progress reports, biannual environment monitoring report, and a project completion report following ADB guidelines 6 months after physical project completion.

 

Qualifications:

The engineer should have a bachelor’s degree in engineering with more than 7 years energy engineering experience and 3 years of experience in construction administration and operation management of independent renewable system.

 

7. Solar PV Engineer

Contract Period: 60 person-months

The solar PV engineers will report directly to the project manager to the PMU under MOE. The solar PV engineers will be responsible for the activities under 10 MW solar PV in Altai, 5 MW solar PV in Uliastai, and 10 MW solar PV in Moron, and his/her tasks will include but not limited to the following:

·         liaise with all concerned ministries and agencies and ensure effective and timely project communication, coordination, meetings and approvals, and closely cooperate and coordinate with the PMU;

·         assist the PMU and the consultant for domestic EIA, FSR, and IEE preparation for 10 MW Solar PV subproject in Moron;

·         assist the PMU in overseeing procurement and preparing reports as required during project implementation, including monthly, quarterly and annual reports;

·         assist the PMU, consultants, contractors and stakeholder in facilitating implementation activities according to plan, schedule and budget;

·         assist the PMU and the consultant in preparation of technical specification and tender documents;

·         assist the PMU in obtaining licenses, permits of construction, rights of access to land and other compulsory administrative steps as needed by the relevant regulations enforced in Mongolia and in agreement with ADB procedures;

·         assist the PMU in reviewing annual implementation and update implementation schedule and projection;

·         in close coordination with the environment and social safeguard officer, assist the PMU in overseeing compliance with the social and environmental loan and project agreement covenants, and the implementation of the environmental management plan;

·         assist the PMU to ensure auditors’ recommendations are implemented and approve proposed action in the event of adverse financial audits or monitoring and evaluation reports; and

·         assist the PMU to prepare for quarterly progress reports, biannual environment monitoring report, and a project completion report following ADB guidelines 6 months after physical project completion.

Qualifications:

The solar PV power engineers should have a bachelor’s degree in engineering with more than 7 years of energy engineering and 3 years experience in solar PV system construction administration.

8. Shallow-ground heat pump engineer

Contract Period: 48 person-months

The shallow-ground heat pump engineers will report directly to the project manager to the PMU under MOE. The shallow-ground heat pump engineers will be responsible for the activities under shallow-ground heat pump demonstration subcomponent (five locations in aimag centers in western and Altai Uliastai regions), and his/her tasks will include but not limited to the following:

·         liaise with all concerned ministries and agencies and ensure effective and timely project communication, coordination, meetings and approvals, and closely cooperate and coordinate with the PMU;

·         Assist the PMU and the consultant to identify the four sites for shallow-ground heat pump installation, and to prepare domestic EIA, FSR, and IEE;

·         assist the PMU in overseeing procurement and preparing reports as required during project implementation, including monthly, quarterly and annual reports;

·         assist the PMU, consultants, contractors and stakeholder in facilitating implementation activities according to plan, schedule and budget;

·         assist the PMU and the consultant in preparation of technical specification and tender documents;

·         assist the PMU in obtaining licenses, permits of construction, rights of access to land and other compulsory administrative steps as needed by the relevant regulations enforced in Mongolia and in agreement with ADB procedures;

·         assist the PMU in reviewing annual implementation and update implementation schedule and projection;

·         in close coordination with the environment and social safeguard officer, assist the PMU in overseeing compliance with the social and environmental loan and project agreement covenants, and the implementation of the environmental management plan;

·         assist the PMU to ensure auditors’ recommendations are implemented and approve proposed action in the event of adverse financial audits or monitoring and evaluation reports;

·         In consultation with local communities, assist the PIUand the consultant team to prepare sustainable operation and maintenance strategy, and monitor its implementation for the initial first year for additional needy actions to be taken by local communities in order to ensure sustainable operation and maintenance; and

·         assist the PMU to prepare for quarterly progress reports, biannual environment monitoring report, and a project completion report following ADB guidelines 6 months after physical project completion.

Qualifications:

The shallow-ground heat pump engineer should have a bachelor’s degree in engineering with more than 7 years energy engineering experience and 3 years of experience in construction administration and operation management of shallow-ground heat pump system.

Required Documents:

·         Cover letter;

·         CV prepared in accordance with ADB format;

·         Copies of relevant certificates;

·         Photocopy of citizenship ID;

·         Evidence of Language proficiency i.e. IELTS, TOEFL score if possible; and

·         Recommendation letter from previous employer.

 

Application Deadline: 4.00 PM, January 10, 2019

Application submission:

Room No. 212

Renewable Energy Division

Ministry of Energy

Government Building XIV

Khan-Uul District, 17060

Phone: 62263057

 

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