Supply of the remote sensing device (Sound Detection and Ranging Device (SoDAR)) for the wind resource measurement

REQUEST FOR QUOTATION - GOODS (RFQG)

Project Title              : 0610-МОN: Upscaling Renewable Energy Sector Project, Ministry of Energy, Mongolia                 

Source of Funding    : Asian Development Bank

Contract Ref  : Supply of the remote sensing device (Sound Detection and Ranging Device (SoDAR)) for the wind resource measurement

Contract No.:            : MON-UREP/2021/C01                                     Date of Issue of Request: _23 April 2021__

To                            : _______________

Sir/Madam:

  1. Ministry of Energy (Purchaser) hereby requests you to submit price quotation/(s) for the supply of the following items:
    1. Remote sensing device SoDAR instrument
    2. Power supply
    3. Software
    4. Transportation
    5. Spare part kits
    6. Training
    7. Delivery time: - within 8 weeks

       To assist you in the preparation of your price quotation we enclose the necessary Supply and Delivery Schedule, Technical Specifications, Form of Quotation and draft Contract.

  1. If you/your firm, however, falls under any of the following conditions, your proposal shall not be considered:
  2. you/your firm are/is not a citizen/national of an ADB member country, or
  3. you/your firm have/has been associated with the firm that prepared the design and specifications, or engaged in the preparation of the Project for which the contract that is subject of this request for quotations was identified, or
  4. you/your firm are/is owned by the Purchaser, or
  5. you/your firm are/is currently sanctioned or temporarily suspended by the Asian Development Bank for a violation of its Anticorruption Policy(1998, as amended to date), or
  6. the importation of goods or services from your country or any payment to persons or entities in your country is prohibited in compliance with a decision of the United Nations Security Council under Chapter VII of the Charter of the United Nations.
  1. To be qualified, you must have experience as a manufacturer or authorized supplier of the items covered by this Request for Quotation and, as evidence, you must also attach a document of your experience as supplier in at least 5(five) contracts in the last 3 years of a size and nature similar conditions to the items in the supply schedule of this contract. Also shall submit the third parties international certificates.
  1. Your quotation should be submitted in accordance with the following instructions, procedures, and the terms and conditions of the Contract.

Preparation of Quotations

  1. Your price quotation/(s) shall be for all the items as described in attached documents and submitted only in the attached Form of Quotation with the priced Supply, Delivery and Price Schedule. The currency of quoted prices and payment shall be US dollar.
  2. The prices should be quoted for supply and delivery toUlaanbaatar, Mongolia and should be accompanied by adequate technical documentation and catalogue(s) and other printed material or pertinent information English language for each item quoted, including names and addresses of firms providing after-sales service facilities in Ulaanbaatar, Mongolia.
  3. You shall submit only one set of quotations for the above items. Your quotation must be typed or written in indelible ink and shall be signed by you or your authorized representative. Without a signature in your Form of Quotation, your quotation will not be considered further.
  4. You shall submit one original of the Form of Quotation, and clearly marked “Original”. In addition, you shall also submit one copy marked as “COPY”. In case of any discrepancy between the Original and Copy, the original shall prevail.
  5. Your quotation(s) should be valid for a period of 45days from the deadline for submission of the quotation/(s) as indicated below. If you withdraw your quotation during the validity period and/or refuse to accept the award of a contract when and if awarded, then you will be excluded from the list of Suppliers for the project for two years
  6. Quotation forms will be prepared in English and Mongolian, respectively. In the event of a conflict between English and Mongolian, the English language shall prevail.

Submission and Opening

  1. For more information on the technical specifications of the equipment to be supplied and the bidding form, please send an official request to tortulga@energy.gov.mn and receive it online.
  2. Your Form of Quotation with the priced Supply and Delivery Schedule should be submitted by 10.00 AM on 17 May 2021 with the required documents that should be signed, sealed in an envelope and addressed to and delivered to the following address:

Purchaser’s Address:    Mr. Turtulga D.,

                                    Ministry of Energy,

                                    Room No. 301, 3rd floor,

                                    Government Building XIV

                                    Chinggis Avenue,

                                    Khan-Uul District,

                                    Ulaanbaatar, Mongolia

Telephone :                   +(976) 51 263074

Email:                           tortulga@energy.gov.mn

  1. Quotations shall be opened in public, in the presence of participating suppliers’ representatives who choose to attend, on 17 May 2021 at 10.30 AM and at the following address. 

Ministry of Energy,

                                          Room No. 301, 3rd floor,

                                          Government Building XIV

                                          Chinggis Avenue,

                                          Khan-Uul District,

                                          Ulaanbaatar, Mongolia